Choosing an answering service that’s right for your business can be a little complicated. You have to decide which company offers the services that suit your needs, and which company can give you a fair price. This takes a bit of research. In order to pare down potential services, though, here are a few things you should look for.
First off, your phone calls should be answered by competent, well-trained individuals who speak English as a first language. This will ensure that your customers can communicate well with the answering service, leaving them less frustrated. Good training helps ensure that the service’s workers know how to deal with frustrated customers and how to find the answers to questions even if they aren’t sure at first.
You also need a service that will allow you flexibility. If you’re a huge company, you might outsource some of your calls all the time. A smaller business, though, may only use this type of service after business hours, on holidays, or when call volume in the office is unexpectedly high. You need to be able to use and pay for the service when you need it without having to pay for it when you aren’t using it.
Also, a good answering service will give you calls high priority. What you’ll find with a lot of services is that they take calls from businesses like doctors’ offices more seriously. That means that these calls get priority and your customers are put on hold for longer. Talk with the company to make sure this won’t happen and that hold times will be low for your customers just like they are for any others. This way, you’ll be able to have satisfied customers who won’t even know their calls are being outsourced!